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<ul class="navigation"><li class="prev"><a accesskey="p" class="prev" href="WS00C7CB2F-DA46-4c1a-8AF7-E9B8F73062BAa.html" title="Assignment files"><img src="images/blank.gif" alt="Previous" width="17" height="17" /></a></li><li class="next"><a accesskey="n" class="next" href="WSa285fff53dea4f8617383751001ea8cb3f-7d47a.html" title="Export content as separate InCopy files (InDesign)"><img src="images/blank.gif" alt="Next" width="17" height="17" /></a></li></ul><div class="hierarchy"><a href="WSa285fff53dea4f8617383751001ea8cb3f-7d52a.html">Sharing content between InCopy and InDesign</a> /
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                <h1>
                    Create assignments and add content (InDesign)
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                <br clear="both" /><div id="minitoc"><div class="t"><div class="b"><div class="l"><div class="r"><div class="bl"><div class="br"><div class="tl"><div class="tr"><div><h3>Contents [<a href="#" onclick="return toggleMiniToc('minitoc-links', this);" class="hideLink">Hide</a>]</h3><ul id="minitoc-links"><li><p><a href="#WS5746A96D-3980-48cf-8776-86BBE6350B2Fa"><h4 class="topictitle4">Create empty assignment files (InDesign)</h4>
</a></p></li><li><p><a href="#WS8AD9B6C8-F93C-4379-B97E-88869AE3B66Da"><h4 class="topictitle4">Simultaneously create assignments and add content (InDesign)</h4>
</a></p></li><li><p><a href="#WS798869CD-040B-4f52-ADAF-F0440DC9B76Ea"><h4 class="topictitle4">Add content to existing assignments (InDesign)</h4>
</a></p></li><li><p><a href="#WS15AD36EA-313D-4628-AB9E-2D232A8B2AB5a"><h4 class="topictitle4">Assignment file options (InDesign)</h4>
</a></p></li></ul></div></div><br clear="both" /></div></div></div></div></div></div></div></div><br clear="both" /><div><div class="section"><p>Only
InDesign users can create assignments and add content to them. There
are several ways to create assignments. The method you choose usually
depends on whether you have content to add at the time you create
the assignment.</p>
<ul><li><p>Create empty assignment files. From
your InDesign document, you can create a series of empty assignments
to act as templates for content to come later.</p>
</li>
<li><p>Create assignments and add content at the same time.</p>
</li>
<li><p>Add content to an existing assignment file. You can add linked
content—text and graphics that have already been exported as InCopy
content—or you can add selected page items to become linked InCopy
content. If one or more of the selected frames already contain InCopy
content files, and none is part of an assignment, you can add them
to a new or existing assignment file.</p>
</li>
</ul>
<p>By default,
the assignment folder you create is saved in the same folder as
the InDesign document. You can then place this folder on a server
or create and send a package.</p>
<div class="note"><span class="notetitle">Note:  </span>If you don’t want InCopy
users to place and fit graphics, don’t add graphics frames to an
assignment.</div>
</div>
</div>
<div id="WS5746A96D-3980-48cf-8776-86BBE6350B2Fa" class="nochunk"><a name="WS5746A96D-3980-48cf-8776-86BBE6350B2Fa"></a><h3 class="topictitle3">Create empty assignment files (InDesign)</h3><div><ol><li><span>In InDesign, save the document.</span></li>
<li><span>In the Assignments panel (Window&#160;&gt; Assignments),
choose New Assignment from the panel menu. </span></li>
<li><span>In the New Assignment dialog box, specify assignment
file options and click&#160;OK. </span></li>
</ol>
</div></div>
<div id="WS8AD9B6C8-F93C-4379-B97E-88869AE3B66Da" class="nochunk"><a name="WS8AD9B6C8-F93C-4379-B97E-88869AE3B66Da"></a><h3 class="topictitle3">Simultaneously create assignments and add content (InDesign)</h3><div><ol><li><span>In InDesign, create a document that
has one or more text frames, graphics frames, or placeholder items,
and then save the document.</span></li>
<li><span>Select the text and graphics frames you want to add.</span></li>
<li><span>Do one of the following:</span><ul><li><p>From the Assignments panel menu, choose
Add To Assignment, and then select New. </p>
</li>
<li><p>Choose Edit&#160;&gt; InCopy&#160;&gt; Add <var class="varname">[option]</var> To
Assignment&#160;&gt; New.</p>
</li>
</ul>
</li>
<li><span>In the New Assignment dialog box, specify assignment
file options and click&#160;OK. </span></li>
</ol>
<div class="section"><p>The newly created assignment file includes any frames
selected in the document window. </p>
</div>
</div></div>
<div id="WS798869CD-040B-4f52-ADAF-F0440DC9B76Ea" class="nochunk"><a name="WS798869CD-040B-4f52-ADAF-F0440DC9B76Ea"></a><h3 class="topictitle3">Add content to existing assignments (InDesign)</h3><div><ol><li><span>Save the InDesign document.</span></li>
<li><span>Select the text and graphics frames you want to add.</span></li>
<li><span>Do one of the following: </span><ul><li><p>From the Assignments panel menu, choose
Add To Assignment, and then select the assignment. </p>
</li>
<li><p>Drag content from the Unassigned InCopy Content
section of the Assignments panel into an existing assignment.</p>
</li>
<li><p>Select page items with the Selection tool and drag
them to an existing Assignment in the Assignments panel.</p>
</li>
<li><p>Choose Edit&#160;&gt; InCopy&#160;&gt; Add <var class="varname">[option]</var> To
Assignment, and then select the assignment.</p>
</li>
</ul>
</li>
<li><span>Choose Update All Assignments from the Assignments panel
menu to make the content files available to InCopy users.</span></li>
</ol>
<div class="section"><div class="para"><div class="note"><span class="notetitle">Note:  </span>You can add content only to assignments in the
same document. However, you can import the same content into multiple
documents and add it to an assignment in each of those documents. </div>
</div>
</div>
</div></div>
<div id="WS15AD36EA-313D-4628-AB9E-2D232A8B2AB5a" class="nochunk"><a name="WS15AD36EA-313D-4628-AB9E-2D232A8B2AB5a"></a><h3 class="topictitle3">Assignment file options (InDesign)</h3><div><div class="section"><p>When you create or modify an assignment file,
you can set the following options:</p>
<dl><dt class="dlterm">Assignment
Name</dt>
<dd>The unique identification of the assignment in the Assignments
panel, for example “Ocean article.” This name must conform to the
file naming conventions of the operating system.</dd><p class="dlseparator"></p><dt class="dlterm">Compatibility</dt>
<dd>Choose Optimized For CS4 if the InCopy users in your workgroup are
using InCopy CS4. Assignments are saved as *.icma files. Choose
Compatible With CS3 to allow InCopy CS3 users to open the assignment.</dd><p class="dlseparator"></p><dt class="dlterm">Assigned To</dt>
<dd>The unique identification of the user assigned to the files.
The user’s name appears in parentheses following the assignment
name in the Assignments panel. Entering a name here is for informational
purposes only; it doesn’t grant special rights or permissions to
the user. </dd><p class="dlseparator"></p><dt class="dlterm">Color</dt>
<dd>Displays a list of colors for adding a distinctive highlight
to the frames of the current assignment in the document window,
and to the assignment names in the Assignments panel. This color
coding differentiates frames that belong to one assignment from
frames that belong to another, and it differentiates from unassigned
frames. To toggle the display of this color coding, choose View&#160;&gt; Show/Hide
Assigned Frames. In InCopy, the color coding is visible only in
Layout view.<div class="note"><span class="notetitle">Note:  </span>If toggling the display of assigned frames
produces unexpected results, those frames might be tagged for XML
and View&#160;&gt; Structure&#160;&gt; Show Tagged Frames
might be enabled. You cannot show assigned frames and tagged frames
at the same time. </div>
</dd><p class="dlseparator"></p><dt class="dlterm">Change</dt>
<dd>Click the Change button to specify the location of the assignments folder.
By default, the assignments folder is created in the same location
as the InDesign file.</dd><p class="dlseparator"></p><dt class="dlterm">Placeholder Frames</dt>
<dd>Lets InCopy users see the text and graphics frames in the assignment
as well as boxes (or other shapes) representing all other frames
on those InDesign pages. All frames and placeholders accurately
reflect the size, shape, and location of the InDesign originals.
Placeholder frames are empty shapes that don’t show any of the content
in the InDesign document. The Placeholder Frames option provides
the least amount of fidelity, and therefore provides the fastest
performance. In InCopy, the placeholder frames are visible only
in Layout view, and they’re gray so users can distinguish them from
empty frames in their assignment. InCopy users cannot check out
and edit placeholder frames.</dd><p class="dlseparator"></p><dt class="dlterm">Assigned Spreads</dt>
<dd>Lets InCopy users see all assigned frames, as well as the entire
contents of other frames that aren’t part of the assignment, on
the same spread. In InCopy, content in frames outside an assignment
isn’t editable and is visible only in Layout view.</dd><p class="dlseparator"></p><dt class="dlterm">All Spreads</dt>
<dd>Exports all content in the InDesign document to the assignment file.
This option provides the maximum amount of fidelity; it also provides
the slowest performance because the assignment file displays the
design and layout of every page, including pages not relevant to
the section a user is editing.</dd><p class="dlseparator"></p><dt class="dlterm">Linked Image Files When Packaging</dt>
<dd>Includes a copy of linked images in the assignment package.
Selecting this option gives InCopy users access to images but increases
the package’s file size. InCopy users can include images while returning
a package. </dd><p class="dlseparator"></p></dl>
</div>
</div></div>

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